A new web app for Outlook lets users create and share templates to speed up their communications. You can use the Office Web App to convert existing documents into a template so you have one place to organize them all.
The best way to create Outlook email templates is through the Auto Text or Quick Parts function. It is possible to share the templates with your co-workers, it supports all content options, and you can easily access and organize them.
Quick parts in Outlook can be used to create templates. This option is only available in the Outlook desktop app. The advantage of quick parts is that you can combine blocks as needed. You can make a complete email template.
Either way, we can create Outlook email templates.
If the template doesn't contain controls that require you to open it from the template folder, you can store it in other locations, including the Documents folder or the Desktop, or you can copy it into a folder in your Outlook data file.
You can keep Quick Parts on your computer, but they can't be used in Outlook Online. If you want to share your templates with other computers, you can copy this file.
If your email account uses a Microsoft Exchange server, Outlook add-in is installed automatically in both the Outlook client and the Outlook web app. Outlook.com and M365/O365 are included.
How do I load a template into Outlook?
Pin the template to Outlook is one of the ways to make it easier to use.
Email templates pinned to the Outlook button on the taskbar can be accessed by right-clicking on the button or you can copy the template to a folder in your Outlook data file. There are recently used templates that can be found on the right-click menu.
The template is ready to use.
You can save an email template that doesn't have a default subject.
The following steps are needed to use an email message template.
- The default templates folder is opened.
- You can choose a form.
- Click User Templates in the file system when you choose the form.
- Click to open the template.
→ Editing an HTML template for Outlook: A basic walkthrough
How do I view templates in Outlook?
A template is needed to create an Outlook email template.
→ How to Enable HTML Emails in Outlook
How do I enable templates in Outlook?
How do I use my templates? You can simply click on any template to quickly insert it if you have the My Templates pane open in Outlook.
The My Templates add-in is a way to create templates in Outlook. It's designed to make it easy to add to an email message. The contents can be formatted in a number of ways.
Are you sending a lot of standard replies? Do you want to standardize the replies sent by your employees? Email Outlook templates are a great way to be more efficient.
The same template screen can be seen in the Outlook Desktop app. Just like in Outlook, you can choose a template or create a new one.
→ How to easily incorporate shortcuts in Outlook Web
How do I add an email template to my Outlook toolbar?
There are three ways to create email templates in Outlook. We can use the My Templates add-in, which is available in the Outlook desktop app and Outlook Online, content blocks, only available in Outlook desktop, or the Outlook signatures function.
It is a timesaving trick to use templates when you send email messages frequently. You may not find out where the templates are or spend a lot of time looking for them. There are some timesaving tricks that you can use to apply templates with one click.
You can type the information for the template. You can specify the template name and save it as an Outlook template. It should be in the default location for Microsoft templates.
A shortcut can be added to the Outlook Ribbon.
- In the right window.
- Select the type of ribbon you want.
- In the left window.
- Select your template from the User Templates in the Look In box.
- Choose options from the file tab.
- The Choose Forms window will open with this icon.
How do I open a template in Outlook?
When you want to open a template, you need to go through the Choose Form dialog, which is a few more steps than most users want to take.
Outlook 2010 and newer does not support hyperlink buttons, and you need to respond to a warning dialog before the template opens, which is not supported in older versions of Outlook.
You have to create a template before you can pin it. You can create a new email with Microsoft Outlook. You can change it any way you want.
The following steps are needed to use an email message template.
- Click to open the template.
- The default templates folder is opened.
- You can choose a form.
- Click User Templates in the file system when you choose the form.